Digitizing vacation bidding for greater visibility and simplicity
-
Introduction
Minus officia ducimus voluptas et et provident magnam. Reiciendis natus repudiandae accusa illo adipisci aliquam dolorem expedita.
Clients
Gus Skarlis
Service
App Design
Industry
Medical
Year
2025
Digitizing vacation bidding for greater visibility and simplicity
As a dedicated supplier and service partner, our organization depends on our frontline employees for its smooth and seamless daily operations. This then requires that employee vacation/leave-taking is a well-planned activity that is appropriately flexible and responsive to employee needs.
The current scenario
- Frontline employees manually share their vacation plans through calls, texts, emails, and zoom meetings with their leader, who has their own way of documenting and allocating requests.
- Employee bids are most often written on Excel sheets shared on collaboration platforms, edited many times, and through multiple rounds. They are sometimes unreachable during their bidding time slot. The entire process of assigning leaves is staggered and disjointed.
- The heavily manual task of vacation allocation depended on leaders' discretion, with no check-and-balance system to verify leader decisions. Employees weren't fully aware of available and allowable days to take off, and need more visibility in the process.
If we digitize the entire process, we could have
- A streamlined national methodology that allows for zone-specific flexibility
- Real-time bidding
- Integration to Frito-Lay systems like SalesHub+, Coverage Planner, etc.
Let’s make it happen!
An FLNA product database to train the AI in recognizing our range of products.
A tool to capture product images and catalogue them
It must account for:
- • Volume of products and images
- •Various product and display angles
Need for Product Recognition
-
As more products flood the market, retailers will need more human labor to recognize and categorize them for management.
-
Inventory needs are automatically flagged and coupled with optimized shelving can improve sales and profit.
-
Additionally, we can leverage its other use cases later to improve the offline shopping experience.
5 features for frontline employees on their hand-held iOS devices
5 features for frontline employees on their hand-held iOS devices
Custom notifications
Users receive notifications for their bid time, bid status, etc., which can be customized for their preferred digital experience.
View schedule and prep
The application provides users with a view of their vacation schedule. They can also add their desired vacation dates ahead of the bidding schedule under ‘Favorites’. Additionally, users are notified of the maximum allowable days for the weeks ahead.
Bid visibility
Information pertaining to each user can be accessed through the bid list. Further, by displaying the bid time, users can actively ensure the process runs smoothly.
Vacation E-bidding
Once the bid is live, users can select the entire week or singluar days (based on the maximum allowable days) as their desired vacation slot.
Automated confirmation
Users receive a confirmation via email upon acceptance/confirmation of their bid(s).
4 features for leaders on their iOS tablet devices
Control over bid list
Users receive notifications for their bid time, bid status, etc., which can be customized for their preferred digital experience.
Bid for employee
Users can assign vacation schedule to and for an employee based on the total vacation days available to them. On confirmation, user will receive a success toast message while the frontline employee is intimated via email.
Assign vacation days
Users can assign and edit available vacation days for individual employees after which the employee receives an update notification.
Access vacation schedule
Users can view the vacation schedule as well selected vacation days for individual employees from vacation bidding dashboard. The full-year calendar view showcases the vacation days of all employees, which can also be filtered, printed, and exported for the leader’s convenience.
The Impact
Process Democratization
By bringing visibility for employees, proxy bidding, and greater control for leaders, the entire vacation bidding process empowers all users.
Incremental time-saving
The bidding process that might otherwise take days, if not weeks, is structured and streamlined to save time and boost user efficiency - for each individual.
Cohesive way of work
Digitizing the process limits the decision bias, possibilities of miscommunication, and need for verification.
MAKE